Commercial Office Moves
Commercial office moves can be a stressful move for a business – more people than just the kids and the pets to organise and possibly a few more hidden obstacles that you wouldn’t normally encounter with a home move.
But don’t panic! With proper planning and organisation, it can be relatively painless. With that in mind, we have created a checklist for moving offices to make your transition a smoother one.
What would be the best location for your new office? Time to consider the neighbourhood. Are there competitors nearby, clients nearby, partners nearby?
How do the local amenities measure up? Is there plenty around for lunch breaks, such as shops and cafes or even a gym or beauty salon?
How big does the space need to be? Empty spaces look a lot bigger than when they are filled with office furniture and other equipment. Do you need a large storage area also, separate meeting rooms and offices?
A very large consideration in this day and age is the sustainability of a building. Many businesses may soon need to report the measurements they are taking to ensure they are working towards a reduced carbon footprint. Check the light, water and air quality, and take noise pollution into consideration. Consider swapping out old furniture and fixtures and fittings with more sustainable options, along with energy-efficient electrical equipment.
Most importantly is how a move could affect your staff. Will this be a beneficial move for them as well, or will it make the commute longer and more expensive, or could the move be positive for them, can they now walk or cycle? Keep them in the loop, and maybe ask them where a new office would work best for them. You need to consider this as well; an office is only as good as the people who work in it after all!
This section covers a number of areas regarding people.
- Who is project managing the move? Do they have all the information they need to ensure the move happens as well as it can?
- Who are the key people in the move, do you need to assign a person per department? Make sure you get these people on board as soon as possible.
- Communicate. This is an obvious one but would be odd if we left it off the list. Keep in touch with everyone involved at all times and give them all as much notice as you can, so that they are prepared – and can also manage this on top of their usual day to day work. Also, make sure you are always available to answer any questions.
- Landlord. Ensure you are always available for the existing and future landlord (if renting) if they need to contact you. Give as much notice as possible when you intend to move so that they can advertise the empty space you are leaving behind. Ensure your new landlord is aware of every aspect of the business you are bringing into their property, to manage their expectations.
- Safety. Moving properties can present a risk to your staff. To mitigate these risks, it is better to employ a removal company to manage the lifting and moving of all items. Please contact us for your removal needs at 01452 523676 or email firstname.lastname@example.org
- Budget: Sadly, there will always be a hidden cost you haven’t considered or under-budgeted for. Always factor in a contingency for this along with fees for removals, letting agents, solicitor and any waste disposal needed. Also remember that you will need to update all printed literature and online information with your new address, which will also incur costs.
When you sign a contract for your new property, ensure you pay for legal advice to highlight any unusual clauses that may catch you out in the future. This upfront cost could save you more down the line.
- Make sure you’ve got your insurance sorted before the move day.
- If you are buying new furniture, don’t go for the cheapest option. Look for items that support the comfort of your staff, make sure they are safe and practical, maintain the sustainability campaign where possible and ALWAYS include a warranty!
- Connecting to the rest of the world – What will you need to add to get hooked up to phones and the internet? Are there enough plugs? See what your current office has and run a comparison. Your Project Manager could take care of this for you (delegation is key when taking on a big move!)
We can help to support other aspects of your move, such as destruction of confidential papers, storage of items you don’t require constant access to, cleaning the property you leave behind as well as packing up and moving your business equipment.